Portal: custom view showing "Personal records only" not showing anything due to multiple "link to another record" items

Hi all!

I have an Airtable base with multiple tables in it. I created a MiniExtensions portal, that shows a view with “personal records only”. The issue I am encountering is that there are multiple columns in Airtable that contain linked records, but MiniExtensions is showing zero records in the personal view.

As an example, this is what I mean with “multiple columns that contain linked records”:
I have an Airtable base named “users” and an airtable base named “meetings”. In Airtable, there are multiple columns that contain linked records from “users” to “meetings”, such as “chairperson”, “note-taker”, “participant”, “observer” etc. etc.

In my MiniExtensions portal, I want to show all “meetings” linked to the user that is logged in. However, this personal view is showing zero records.

Does anybody have any experience with this scenario and know a way around it, or is this something MiniExtensions support staff can tackle?

Hope to hear more!


Hi Jort,

Thank you for reaching out! I’m sorry to hear you’re having trouble with your portal. The way the portal works it would give you a separate table for each linked record field in your users table. So if you have, say four linked record fields in your users table linking to the same meetings table, you would get four separate portal tables for this. If you wanted to combine them all into one linked record field to then display in the same portal table, you would need to merge the linked record fields into one in some fashion, for example by using an Airtable automation that runs whenever one of the source fields changes and then updates the merged field.

I hope this helps, but please let me know if you have any follow-up questions!

Hi Hannes,

Thanks for the response! It took me a while to understand what you meant with “Portal tables”, but I now realise it is the section of the MiniExtensions back-end where you actually create the portal’s tabs. It makes complete sense to me now, and the issue is resolved.


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